Vivid Gardens
The office manager your gardening business never had. Recurring schedules, teams in the field with a supervisor app, attendance-driven payroll, and month-end invoices that send themselves.
From R399/month · 14-day free trial · no card needed
Simple pricing
In Rand, per business. Annual billing ≈ 2 months free. Every plan includes the client portal.
Starter
Solo operators & small teams
or R3,990/yr
- Recurring schedules & job sheets
- Clients, quotes and invoices
- One team
Professional
Teams in the field
or R7,990/yr
- Supervisor field app with photos
- Attendance-driven payroll
- Fleet & expenses
Business
Multiple crews, full reporting
or R14,990/yr
- Unlimited teams & vehicles
- Full profit & loss reporting
- Every feature, no limits
See every screen
Real screenshots — this is the actual software, not an artist's impression.
Today on the ground, live
Who's on site right now, what's still scheduled, and where the month's money stands.
- Live board of every team and the jobs they're on
- Revenue invoiced, collected, outstanding and net profit
- Profit & loss chart across the year
- "Needs your attention" — unpaid invoices and payroll waiting to run
Recurring work that plans itself
Set a client's service days once and the calendar fills itself in, week after week.
- Per-client schedule days, with exceptions for public holidays and skips
- Assign teams and vehicles to a day's run
- See the whole week at a glance before anyone leaves the yard
Know what's happening without phoning anyone
Supervisors check in from the field app; the office sees it immediately.
- Scheduled → in progress → done, updated from site
- Before-and-after photos attached to the job
- Notes and extras captured while the crew is still there
Every client, property and service history
Contact details, site notes, the package they're on and everything you've ever done for them.
- Service address with access notes for the crew
- Full job history with photos
- Invoices and payments in one place
- Their own portal login for statements and job history
Price the work, win the work
Build a quote from your standard packages, send it, and turn it into recurring work when they say yes.
- Reusable service packages with set pricing
- Quotes sent as branded PDFs
- Accepted quotes become scheduled jobs
Month-end that runs itself
Invoices raised from the work actually done, then emailed without you chasing anything.
- Generated from completed jobs, not guesswork
- Branded PDFs sent from your own address
- Outstanding balances tracked per client
Attendance straight into pay
Who worked, which days, on which jobs — flowing directly into what you owe them.
- Attendance captured in the field, not on a clipboard
- Payroll built from real days worked
- Payslips generated per period
What the work actually costs you
Vehicles, fuel, materials and wages against the revenue they produced.
- Vehicle records and assignment to teams
- Expenses logged against the job or the business
- Feeds straight into your profit figure
Numbers you can act on
Revenue, costs and profit by month — and which clients and crews are actually earning.
- Profit & loss by month
- Revenue per client and per team
- Export to CSV
Made to look like your business
Your logo, colours and details on every quote, invoice and statement.
- Branding applied across all documents and the client portal
- Your own mail settings, so clients hear from you
- Users and roles for office staff and supervisors
From schedule to statement
Built around how service teams actually work.
Recurring scheduling
Weekly client schedules that roll forward automatically — swap workers or skip a visit in seconds.
Supervisor field app
Check teams in and out on site, capture before & after photos, handle worker swaps.
Automatic invoicing
Month-end invoices generated from actual visits. Client cancels a day? They're not billed for it.
Attendance & payroll
Payslips driven by real attendance — a no-show is automatically unpaid.
Client portal
Clients see their schedule, invoices and photos — and can cancel a visit themselves.
Bookkeeping & P&L
Expenses, revenue and profit dashboards so you know which contracts actually make money.
Everything Vivid Gardens does
The whole business, from the first quote to the payslip at month-end.
📅 Winning & scheduling work
Quotes
Price a job, send it as a branded PDF, and turn it into a client and a schedule the moment they say yes — without retyping a thing.
Service packages
Define what you sell — weekly, fortnightly, monthly, once-off — with the price and the visit built in, so quoting is a click.
Recurring schedules
Weekly client schedules that roll forward on their own. Swap a worker or skip a visit in seconds, without rebuilding the week.
The day's operations
One board showing every team, every site and every job today — who's where, what's done and what's running late.
Vehicles
Which bakkie is on which route, with the running costs against it — so the van that eats your margin is visible.
Client records
Every site, contact, package and payment reference in one place, with the full history of every visit you've ever made.
🌿 On site
Supervisor field app
Built for a phone in a garden, not a desk. Check the team in and out on site, in the sun, with one thumb.
Before & after photos
Proof the work happened, attached to the job. Ends the "they never came" argument before it starts.
Worker swaps
Someone doesn't pitch? Swap them out on the spot and the attendance, payroll and invoice all follow automatically.
Job notes
What was done, what needs doing next time, what the client asked for — recorded against the visit, not lost in WhatsApp.
Real attendance
Who actually worked, on which site, for how long. Not a signature on a clipboard in a bakkie somewhere.
Teams & workforce
Your people, their teams, their rates and their history — the whole crew, organised.
💰 Money
Invoices from real visits
Month-end invoices built from the visits that actually happened. A client cancels a Tuesday, they aren't billed for a Tuesday.
Payroll & payslips
Payslips driven by real attendance — a no-show is automatically unpaid, without anyone having to remember it.
Expenses
Fuel, blades, petrol, repairs — logged against the business so the profit number is the truth, not the optimistic version.
Reports & P&L
Revenue, costs and profit per contract, so you can see which client is worth keeping and which one is costing you money.
Client portal
Clients see their schedule, their invoices and the photos of the work — and can cancel a visit themselves, without phoning you.
Your brand throughout
Your logo and details on every quote, invoice and PDF. Your clients see your company, not ours.
Pricing
In Rand, per business. Annual billing ≈ 2 months free.
Starter
Solo operators & small teams
or R3,990/yr
- Up to 40 clients
- 1 admin user
- Recurring weekly scheduling
- Automatic month-end invoicing
- Client portal
- Auto / manual payment references
- Email invoices & receipts
Professional
Teams in the field
or R7,990/yr
- Everything in Starter, plus:
- Up to 150 clients
- Up to 25 workers & supervisors
- Supervisor field app — check-in/out
- Before & after job photos
- Attendance & worker swaps
- Payroll & payslips
- Expense tracking
Business
Established operators
or R14,990/yr
- Everything in Professional, plus:
- Unlimited clients, workers & teams
- Full bookkeeping & analytics (P&L)
- Team & roster management
- Profit, revenue & expense dashboards
- Priority support
Spend your Saturdays in the garden, not on admin
We'll load your clients and schedules for you — most teams are running in a day.
Get started